Administrative Assistant CV Example & Writing Guide
Administrative assistant CVs succeed when they show organisational ability, software proficiency, and the ability to keep a busy office or team running smoothly. Hiring managers look for evidence of managing multiple priorities, reliable communication, and attention to detail — not just "answered phones and booked meetings." The best admin CVs quantify: how many people you supported, the scale of travel or events you managed, how you improved a process. ATS systems filter specifically for Microsoft Office (Word, Excel, Outlook, PowerPoint), Google Workspace, and industry-specific systems like Salesforce, SAP, or booking platforms.
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Administrative Assistant CV Example — Sample
Alex Johnson
Administrative Assistant
alex.johnson@email.com · London, UK · linkedin.com/in/alexjohnson
Professional Summary
Organised and detail-oriented administrative assistant with 4 years of experience supporting busy teams in financial services and tech. Supported a team of 18, managed two busy executives' calendars, and coordinated 12 client events in the past year. Proficient in Microsoft Office Suite, Google Workspace, Salesforce, and Concur.
Experience
Administrative Assistant
Harland Financial Group
- —Provide administrative support to a team of 18 across 3 departments — diary management, correspondence, document preparation, and meeting coordination
- —Coordinate 10–15 client meetings per week: booking, AV setup, catering, and follow-up documentation
- —Manage office supplies budget (£8K/year) and relationships with 6 facility vendors; negotiated 12% cost reduction on stationery contract
Receptionist & Admin Assistant
Novex Tech
- —First point of contact for 200-person office — managed reception, visitor log, security passes, and switchboard
- —Supported HR team with onboarding documentation for 40+ new starters in 12 months
- —Implemented new filing system reducing document retrieval time by 40%; adopted by all admin staff
Skills
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Workspace, Salesforce, Concur, Zoom, Teams, diary management, travel booking, event coordination, minute-taking, data entry, filing, document preparation
Sample CV for illustration. Build yours free with CVmake — AI fills in your real details.
How to write a Administrative Assistant CV Example: 6 key tips
- 1
Quantify the scale of support: how many people, what size of office, how many meetings
- 2
List all software explicitly: Microsoft Office, Google Workspace, Salesforce, Concur — ATS filters for these
- 3
Show process improvement: if you made something faster or more organised, include it
- 4
Demonstrate reliability: attendance record, responsibilities held with minimal supervision
- 5
Include event and travel coordination experience — it signals a higher tier of admin capability
- 6
Keep it to one page for under 5 years experience — two pages maximum for senior admin roles
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