Executive Assistant CV Example & Writing Guide

Executive assistant CVs must communicate high-level support capability, discretion, and the complexity of the executives you've supported. The gap between a PA and a senior EA is enormous — a strong EA CV shows strategic calendar management, board-level meeting coordination, complex international travel logistics, and often project management or business operation support. Hiring managers at C-suite level look for stability, judgment, and evidence of handling sensitive, confidential situations. ATS systems filter for: Google Workspace, Microsoft Office (Outlook, Excel, PowerPoint), CRM tools, expense management software, and sector-specific tools.

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Executive Assistant CV Example — Sample

Alex Johnson

Senior Executive Assistant to CEO & CFO

alex.johnson@email.com · London, UK · linkedin.com/in/alexjohnson

Professional Summary

Senior executive assistant with 9 years of experience supporting C-suite executives at FTSE 250 and Series B tech companies. Supported CEO and CFO simultaneously across a 400-person organisation. Expert in complex diary and travel management, board meeting coordination, and business-critical project support. Discretion, composure under pressure, and exceptional attention to detail.

Experience

Senior Executive Assistant to CEO & CFO

Luminos Group (FTSE 250)

Mar 2019 – Present
  • —Provide comprehensive support to CEO and CFO across complex, overlapping calendars — 100+ meetings coordinated per month
  • —Coordinate quarterly board meetings and AGM: agenda preparation, board pack compilation (120+ pages), minute-taking, and follow-up tracking
  • —Manage complex international travel itineraries across 12 countries annually — visas, ground transport, accommodation, and briefing documents

Executive Assistant to COO

Pronto Software (Series B)

Jan 2016 – Feb 2019
  • —Supported COO in scaling operations from 60 to 200 employees — managed project tracking, vendor coordination, and executive communications
  • —Planned and executed 3 company off-sites (80–120 attendees) end-to-end: venue, catering, logistics, and agenda
  • —Managed £40K annual executive expense budget using Concur; maintained 100% compliance with finance deadlines

Skills

Google Workspace (expert), Microsoft Office (Outlook, Excel, PowerPoint, Word), Concur, Zoom, Slack, Notion, Salesforce, board meeting management, complex travel coordination, minute-taking, project coordination, budget management, stakeholder communications

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How to write a Executive Assistant CV Example: 6 key tips

  • 1

    State the seniority of executives you've supported: CEO, CFO, COO, board-level — it signals your experience tier

  • 2

    Include board meeting experience: agenda preparation, board pack production, minutes

  • 3

    Quantify complexity: number of executives supported, meeting volumes, travel geography, headcount of org

  • 4

    List all software explicitly: Google Workspace, Outlook, Concur, Workday, Slack — ATS filters for these

  • 5

    Discretion and confidentiality are expected — signal them through context, not explicit claims

  • 6

    Show progression: PA → EA → Senior EA tells a strong career story

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